Creating invoices from completed jobs
Turn completed jobs into invoices with a few clicks.
Creating a single invoice
Go to Invoices and click "New invoice".Select the client or account to invoice.Add jobs — KAIRO shows all completed, uninvoiced jobs for that client. Select the ones to include.Review — Check the line items, amounts, and VAT.Send — Email the invoice directly to the client.Bulk invoicing
For account clients with multiple jobs:
Go to the account page.Click "Generate invoice" — KAIRO bundles all uninvoiced completed jobs into a single invoice.Review and send.Invoice details
Each invoice includes:
Your company brandingItemised list of jobs (date, route, fare)Subtotal, VAT, and totalPayment terms and due datePayment link (if Stripe is connected)Invoice statuses
Draft — Not yet sentSent — Emailed to clientPaid — Payment receivedOverdue — Past the due dateVoid — Cancelled invoiceTips
Set default payment terms in Settings (e.g., 14 days, 30 days).Enable automatic payment reminders for overdue invoices.Export invoices to Xero for accounting integration.