Guided setup for new operators
New to KAIRO? A step-by-step onboarding walks you through adding your company details, first vehicle, and first driver. You'll be dispatching in under five minutes.
90-day free trial with full access
Every new account now starts with 90 days of full access to every feature — AI dispatch, invoicing, Xero sync, driver app, the lot. No credit card required.
Your brand on every touchpoint
Invoices, quotes, emails, SMS, tracking links, and the client portal all show your company name, logo, and colours. Your clients see your brand, not ours.
Push notifications for drivers
Drivers now receive instant push notifications when a job is assigned, updated, or cancelled. No more phone calls to chase updates.
Customise your templates
Edit the look and wording of every email, invoice, and booking confirmation KAIRO sends. Match your brand voice across every client communication.
Automatic cost and profit per job
Set cost rules per vehicle class — fuel rate, wear and tear, driver percentage. KAIRO calculates your profit margin on every single job automatically.
Bank statement import
Upload a PDF or CSV statement from Revolut, Barclays, HSBC, Amex, or 10+ other banks. KAIRO reads every transaction, categorises it, and matches it to your jobs and expenses.
Automatic job classification
Every job is now tagged — airport transfer, corporate, wedding, event, as-directed. Works on new bookings and historical imports. Makes your analytics far more useful.
WhatsApp and SMS notifications
Send booking confirmations, driver ETAs, and journey summaries to passengers via SMS or WhatsApp. Inbound messages land straight in your KAIRO inbox.
Gmail inbox integration
Connect your Gmail and KAIRO monitors it for booking enquiries. It extracts the journey details and creates a draft quote — ready for you to review and send.
Driver and operator app refresh
Both mobile apps have been rebuilt for speed and simplicity. Common actions now take three taps or fewer. Benchmarked against Blacklane and Wheely.
Live driver tracking map
See every driver's position in real time on the dispatch page. GPS updates stream every 10 seconds so you always know where your fleet is — no calls, no guessing.
Passenger ratings and feedback
Clients can now rate their journey with 1–5 stars and select tags like 'punctual', 'smooth ride', or 'great conversation'. Ratings roll up to driver profiles so you can spot your top performers.
Smart scheduling with conflict detection
The scheduler now checks driver availability, travel time between jobs, and vehicle assignments before confirming a booking. Double-bookings are a thing of the past.
Revenue intelligence dashboard
A dedicated analytics view with revenue forecasting, client health scores, and margin analysis. See which accounts are growing, which are at risk, and where your profit actually comes from.
AI copilot
Ask KAIRO to create jobs, check driver availability, pull up client history, or analyse your business performance — all through natural conversation. Press Cmd+J to open it anywhere.
Calendar rebuilt with day and week views
The calendar now features a proper timeline day view showing jobs hour-by-hour, plus an informative week view with job counts and status indicators. Much easier to plan your week at a glance.
Contracts for recurring bookings
Set up ongoing agreements with corporate clients and auto-generate jobs on a recurring schedule. Define vehicle class, pricing, and frequency — KAIRO handles the rest.
Smart tasks with AI auto-generation
Company-wide, team, and individual tasks now live in one place. KAIRO's AI suggests tasks based on upcoming jobs, expiring documents, and overdue invoices.
Gmail expense auto-parsing
Connect your Gmail and KAIRO will automatically detect receipts and bills, extract the amounts, and categorise them as fuel, maintenance, tolls, or other expenses.
Xero accounting integration
Sync invoices and expenses bidirectionally with Xero. When you mark an invoice as sent in KAIRO, it appears in Xero. When it's paid in Xero, KAIRO updates automatically.
Partner marketplace
Overflow work you can't cover? Post it to the partner marketplace and let trusted operators bid on it. Track every subcontracted job with full margin visibility.
Email campaigns with tracking
Send branded email campaigns to your client list with open and click tracking. Perfect for announcing new services, seasonal promotions, or fleet additions.
Bulletproof data import
The CSV and Excel importer now handles 15+ vehicle class variations, every common date format, and uses fuzzy matching to link drivers even when names don't match exactly.
Driver mobile app
Drivers get their own app with GPS tracking, one-tap status updates (en route, on scene, POB, dropped off), and integrated navigation. No more phone calls to check ETAs.
Flight auto-lookup
Enter a flight number and KAIRO automatically pulls the airport, terminal, scheduled arrival time, and live delay information. Airport pickups just got effortless.
AI dispatch suggestions
When assigning a job, KAIRO scores available drivers by proximity, vehicle match, client history, and current workload — then recommends the best fit.
Expense tracking with receipt OCR
Snap a photo of any receipt and KAIRO reads the amount, date, and vendor automatically. AI categorises each expense so your books stay clean without manual data entry.
UK address restriction for Google Places
Address autocomplete is now restricted to UK addresses, eliminating irrelevant international suggestions and speeding up job creation.
Vehicle dropdown fix
Fixed an issue where the vehicle dropdown on the job form wasn't showing all fleet vehicles. Every active vehicle now appears correctly.
Multi-tenant SaaS architecture
Every operator now gets their own completely isolated environment — separate data, branding, and configuration. Your business data is yours alone.
Job creation with smart pricing
Create jobs with intelligent pricing suggestions based on distance, vehicle class, time of day, and your tariff configuration. Override or accept with one click.
CSV import with AI column mapping
Upload any CSV or Excel file and KAIRO's AI maps your columns to the right fields automatically — even when headers don't match the expected format.
Real-time KPI dashboard
A live dashboard showing today's jobs, revenue, driver utilisation, outstanding invoices, and upcoming compliance deadlines. Everything an operator needs at a glance.
kairoengine.com goes live
KAIRO launches publicly. A brand new platform built from the ground up by chauffeur operators, for chauffeur operators. Welcome aboard.