Give the whole operation access. Pay by fleet size.
The plan follows your vehicle count, not how many drivers or clients you have. Every plan includes booking, dispatch, the driver app, live GPS, quotes and invoices. We import your bookings, clients, drivers and vehicles free during the trial, and Managed Launch is an optional £495 setup service. Client portal starts on Growth, with white-label branding on Scale. Every feature is on one grid further down, and the picker tells you the plan your fleet needs.
Running a black car or livery business in the US? See pricing in US dollars.
Booking→Dispatch→Invoice
Every planThe full operating record
SubscriptionsFrom £99 a month, no VAT added
Office accessIncluded; drivers and clients are not billed individually
SetupCore data imported free, or £495 Managed Launch
Flight-aware pickupsTrack inbound flights and review pickup changes on every plan.
Live passenger trackingBranded texts and a tracking page, no per-passenger fee.
Partner coverUnassigned work offered to trusted partners from the board.
Invoicing and XeroCreate invoices from completed jobs, with Xero sync on Scale.
Monthly billing selected. Prices are billed monthly.
Starter
£99/month
Up to 5 vehicles
Billed monthly
2 office seats included
Plan includes
- Unlimited drivers + clients
- Job management + calendar
- Quoting + invoicing
- Flight tracking
- Driver mobile app
- Live GPS tracking
- AI dispatch suggestions
- Stripe payment links
- Smart notifications
- Email support
Growth
£199/month
6–20 vehicles
Most 6–20 vehicle operators start here.
Billed monthly
5 office seats included
Plan includes
- Everything in Starter
- Client portal
- Partner marketplace (coming soon)
- Gmail auto-booking
- Expense tracking
- Bank feed + statement import
- Advanced analytics
- Event intelligence
- Email drafts + templates (sending in private beta)
- Contract management
- Google review requests
- Win-back sequences (coming soon)
- Driver rota + gap analysis
Scale
£349/month
20+ vehicles
Billed monthly
15 office seats included
Plan includes
- Everything in Growth
- Kairo Agent on WhatsApp included
- Xero auto-sync (QuickBooks coming soon)
- AI assistant
- White-label client portal
- Custom email sender domain
- Lead intake API + n8n events
Need more office access?Each plan includes the seats shown above. Add only what you need.
£15 per seat/month30 days free · no card required · cancel any time
Kairo Engine Ltd is not VAT registered, so no VAT is added to these prices. If that changes we will give 30 days' notice.
Which plan am I?
Say how many vehicles you run and what your work involves. The plan, its price and the rows that matter to you come back without a call.Choose your fleet size and the plan it needs appears here, with its price and what the next plan would add.
Every feature, one grid.
The grid is built from the same table that switches each feature on inside the product, so it reads the same as the plans above and the same as the app.| FeaturePrices are a month. Nothing is added for tax. | Starter£99 a monthor £79 a month billed yearly | Growth£199 a monthor £159 a month billed yearly | Scale£349 a monthor £279 a month billed yearly |
|---|---|---|---|
| Plan limits | |||
| VehiclesThe one limit that sets the plan. Drivers and clients are never counted. | Up to 5 | Up to 20 | No limit |
| Office seatsLogins for the people in the office. Drivers use the app and are not seats. | 2 included | 5 included | 15 included |
| Extra office seatsAdded in Settings whenever you need them, with no annual discount. | £15 a seat a month | £15 a seat a month | £15 a seat a month |
| Run the day | |||
| Unlimited drivers + clientsAdd every driver and client you have. Only the vehicle count decides the plan. | Included | Included | Included |
| Job management + calendarBook jobs, run the dispatch board and see jobs and drivers on a calendar, with clashes flagged against a 30 minute buffer. | Included | Included | Included |
| AI dispatch suggestionsDrivers ranked for each job on distance, vehicle class, availability, history with the client and workload, with the reasoning written out. | Included | Included | Included |
| Smart notificationsBooking confirmations, a reminder before the trip and driver status texts to passengers, each switched on or off in your settings. | Included | Included | Included |
| Kairo Agent on WhatsApp includedText your Kairo number like a member of staff: ask who is on today, forward a booking screenshot and it drafts the job, and nothing changes until you reply YES. | Add-on1 | Add-on1 | Included |
| AI assistantA chat assistant inside Kairo that answers from your live bookings and records, plus a paste-a-job tool that turns pasted text or a screenshot into a booking draft. | Not included | Not included | Included |
| Airports and events | |||
| Flight trackingInbound flights checked every 15 minutes. A late landing moves the pickup time and tells the driver, and you can pin a time you want kept. | Included | Included | Included |
| Event intelligenceAn events workspace for multi-day work: the vehicles each day needs, by class, set beside the duties you have booked, so a short day shows. | Not included | Included | Included |
| Clients and quotes | |||
| Quoting + invoicingPrice a quote, send it as a link, turn it into a booking, then invoice completed jobs one at a time or as one monthly account invoice. | Included | Included | Included |
| Client portalClients log in by email link to see their bookings and invoices, add passengers, cancel, and send booking requests that reach you to confirm. | Not included | Included | Included |
| Email drafts + templates (sending in private beta)Write emails to a filtered list of clients from templates with merge fields. Live sending is open to a small beta group on Growth and Scale. | Not included | Included | Included |
| Contract managementStanding arrangements with an account or client: a schedule, vehicle class and rate, with jobs generated from it, and a contract document read into the form for you. | Not included | Included | Included |
| Google review requestsAfter a completed job the driver can send one text with your Google review link. A passenger is never asked twice. | Not included | Included | Included |
| Win-back sequences (coming soon)Today a task flags each client with no booking in the last 60 days so you can get in touch. Automatic win-back messages are still to come. | Not included | Included | Included |
| White-label client portalYour logo, your own domain for the portal, tracking and payment pages, and your own wording on emails and booking confirmations. | Not included | Not included | Included |
| Money and reporting | |||
| Stripe payment linksCard payment links on confirmations, invoices and reminders through your own Stripe account, so the money goes to you. | Included | Included | Included |
| Expense trackingRecord fuel, parking and other costs against jobs and vehicles, and pull receipts from your inbox so Kairo reads them into expenses. | Not included | Included | Included |
| Bank feed + statement importConnect your bank through TrueLayer or upload a statement. Kairo matches incoming payments to invoices and settles an invoice on a strong match. | Not included | Included | Included |
| Advanced analyticsRevenue, margin and customer reports over any date range, with a margin shown only once a job's costs are recorded. | Not included | Included | Included |
| Drivers and fleet | |||
| Driver mobile appKairo Driver on iPhone and Android takes jobs, navigates and sends status updates back to the office, with a seven day offline cache. | Included | Included | Included |
| Live GPS trackingDriver positions from the app shown to the office, and a tracking page the passenger opens while the car is on its way. | Included | Included | Included |
| Driver rota + gap analysisA recurring driver rota, a view of where the fleet has gaps, and a suggested running order for the day. | Not included | Included | Included |
| Integrations | |||
| Partner marketplace (coming soon)Offer a job you cannot cover to one of your own partner operators by email, with accept and decline links and a job sheet on acceptance. An open marketplace is still to come. | Not included | Included | Included |
| Gmail auto-bookingConnect Gmail and Kairo reads new mail every 15 minutes, picks out the booking and quote emails and parses them into drafts for you to confirm. | Not included | Included | Included |
| Xero auto-sync (QuickBooks coming soon)Invoices and payments pushed to Xero as they happen, bills and spend pulled back every hour, and refunds sent as credit notes. QuickBooks is still to come. | Not included | Not included | Included |
| Custom email sender domainSend Kairo's emails from your own address through your own mail server, with the SMTP details entered once in Settings. | Not included | Not included | Included |
| Lead intake API + n8n eventsAPI keys for posting enquiries into Kairo from your website or other tools, and a webhook that sends quote and booking events to n8n. | Not included | Not included | Included |
| Support | |||
| Email supportEmail answered on UK working days, 9am to 6pm, and a phone line that rings the Kairo team directly. | Included | Included | Included |
| On every plan | |||
| 30 day free trialEvery plan starts with the whole product for 30 days, no card asked for: everything on Scale, with room for 20 vehicles and 5 office seats. You pick a plan at the end. | Included | Included | Included |
| Managed LaunchOptional. A hands-on switch with your data and rate cards migrated, the workspace set up, a parallel live week and a written fourteen-day guarantee. | £495 one-off | £495 one-off | £495 one-off |
- Kairo Agent is an add-on on Starter and Growth at £79 a month on top of the subscription, with its own 14 day trial. You turn it on from Settings inside Kairo. Scale includes it.
Starter£99 a month Up to 5 vehicles. 10 features. Or £79 a month billed yearly.
VehiclesUp to 5
Office seats2 included
Extra office seats£15 a seat a month
Run the day
- Unlimited drivers + clients
- Add every driver and client you have. Only the vehicle count decides the plan.
- Job management + calendar
- Book jobs, run the dispatch board and see jobs and drivers on a calendar, with clashes flagged against a 30 minute buffer.
- AI dispatch suggestions
- Drivers ranked for each job on distance, vehicle class, availability, history with the client and workload, with the reasoning written out.
- Smart notifications
- Booking confirmations, a reminder before the trip and driver status texts to passengers, each switched on or off in your settings.
- Kairo Agent on WhatsApp included (Add-on)
- Text your Kairo number like a member of staff: ask who is on today, forward a booking screenshot and it drafts the job, and nothing changes until you reply YES.
Airports and events
- Flight tracking
- Inbound flights checked every 15 minutes. A late landing moves the pickup time and tells the driver, and you can pin a time you want kept.
Clients and quotes
- Quoting + invoicing
- Price a quote, send it as a link, turn it into a booking, then invoice completed jobs one at a time or as one monthly account invoice.
Money and reporting
- Stripe payment links
- Card payment links on confirmations, invoices and reminders through your own Stripe account, so the money goes to you.
Drivers and fleet
- Driver mobile app
- Kairo Driver on iPhone and Android takes jobs, navigates and sends status updates back to the office, with a seven day offline cache.
- Live GPS tracking
- Driver positions from the app shown to the office, and a tracking page the passenger opens while the car is on its way.
Support
- Email support
- Email answered on UK working days, 9am to 6pm, and a phone line that rings the Kairo team directly.
On every plan
- 30 day free trial: Included
- Every plan starts with the whole product for 30 days, no card asked for: everything on Scale, with room for 20 vehicles and 5 office seats. You pick a plan at the end.
- Managed Launch: £495 one-off
- Optional. A hands-on switch with your data and rate cards migrated, the workspace set up, a parallel live week and a written fourteen-day guarantee.
Not on Starter: Kairo Agent on WhatsApp included (from Scale), AI assistant (from Scale), Event intelligence (from Growth), Client portal (from Growth), Email drafts + templates (sending in private beta) (from Growth), Contract management (from Growth), Google review requests (from Growth), Win-back sequences (coming soon) (from Growth), White-label client portal (from Scale), Expense tracking (from Growth), Bank feed + statement import (from Growth), Advanced analytics (from Growth), Driver rota + gap analysis (from Growth), Partner marketplace (coming soon) (from Growth), Gmail auto-booking (from Growth), Xero auto-sync (QuickBooks coming soon) (from Scale), Custom email sender domain (from Scale), Lead intake API + n8n events (from Scale).
Growth£199 a month 6–20 vehicles. 22 features. Or £159 a month billed yearly.
VehiclesUp to 20
Office seats5 included
Extra office seats£15 a seat a month
Run the day
- Unlimited drivers + clients
- Add every driver and client you have. Only the vehicle count decides the plan.
- Job management + calendar
- Book jobs, run the dispatch board and see jobs and drivers on a calendar, with clashes flagged against a 30 minute buffer.
- AI dispatch suggestions
- Drivers ranked for each job on distance, vehicle class, availability, history with the client and workload, with the reasoning written out.
- Smart notifications
- Booking confirmations, a reminder before the trip and driver status texts to passengers, each switched on or off in your settings.
- Kairo Agent on WhatsApp included (Add-on)
- Text your Kairo number like a member of staff: ask who is on today, forward a booking screenshot and it drafts the job, and nothing changes until you reply YES.
Airports and events
- Flight tracking
- Inbound flights checked every 15 minutes. A late landing moves the pickup time and tells the driver, and you can pin a time you want kept.
- Event intelligence
- An events workspace for multi-day work: the vehicles each day needs, by class, set beside the duties you have booked, so a short day shows.
Clients and quotes
- Quoting + invoicing
- Price a quote, send it as a link, turn it into a booking, then invoice completed jobs one at a time or as one monthly account invoice.
- Client portal
- Clients log in by email link to see their bookings and invoices, add passengers, cancel, and send booking requests that reach you to confirm.
- Email drafts + templates (sending in private beta)
- Write emails to a filtered list of clients from templates with merge fields. Live sending is open to a small beta group on Growth and Scale.
- Contract management
- Standing arrangements with an account or client: a schedule, vehicle class and rate, with jobs generated from it, and a contract document read into the form for you.
- Google review requests
- After a completed job the driver can send one text with your Google review link. A passenger is never asked twice.
- Win-back sequences (coming soon)
- Today a task flags each client with no booking in the last 60 days so you can get in touch. Automatic win-back messages are still to come.
Money and reporting
- Stripe payment links
- Card payment links on confirmations, invoices and reminders through your own Stripe account, so the money goes to you.
- Expense tracking
- Record fuel, parking and other costs against jobs and vehicles, and pull receipts from your inbox so Kairo reads them into expenses.
- Bank feed + statement import
- Connect your bank through TrueLayer or upload a statement. Kairo matches incoming payments to invoices and settles an invoice on a strong match.
- Advanced analytics
- Revenue, margin and customer reports over any date range, with a margin shown only once a job's costs are recorded.
Drivers and fleet
- Driver mobile app
- Kairo Driver on iPhone and Android takes jobs, navigates and sends status updates back to the office, with a seven day offline cache.
- Live GPS tracking
- Driver positions from the app shown to the office, and a tracking page the passenger opens while the car is on its way.
- Driver rota + gap analysis
- A recurring driver rota, a view of where the fleet has gaps, and a suggested running order for the day.
Integrations
- Partner marketplace (coming soon)
- Offer a job you cannot cover to one of your own partner operators by email, with accept and decline links and a job sheet on acceptance. An open marketplace is still to come.
- Gmail auto-booking
- Connect Gmail and Kairo reads new mail every 15 minutes, picks out the booking and quote emails and parses them into drafts for you to confirm.
Support
- Email support
- Email answered on UK working days, 9am to 6pm, and a phone line that rings the Kairo team directly.
On every plan
- 30 day free trial: Included
- Every plan starts with the whole product for 30 days, no card asked for: everything on Scale, with room for 20 vehicles and 5 office seats. You pick a plan at the end.
- Managed Launch: £495 one-off
- Optional. A hands-on switch with your data and rate cards migrated, the workspace set up, a parallel live week and a written fourteen-day guarantee.
Not on Growth: Kairo Agent on WhatsApp included (from Scale), AI assistant (from Scale), White-label client portal (from Scale), Xero auto-sync (QuickBooks coming soon) (from Scale), Custom email sender domain (from Scale), Lead intake API + n8n events (from Scale).
Scale£349 a month 20+ vehicles. 28 features. Or £279 a month billed yearly.
VehiclesNo limit
Office seats15 included
Extra office seats£15 a seat a month
Run the day
- Unlimited drivers + clients
- Add every driver and client you have. Only the vehicle count decides the plan.
- Job management + calendar
- Book jobs, run the dispatch board and see jobs and drivers on a calendar, with clashes flagged against a 30 minute buffer.
- AI dispatch suggestions
- Drivers ranked for each job on distance, vehicle class, availability, history with the client and workload, with the reasoning written out.
- Smart notifications
- Booking confirmations, a reminder before the trip and driver status texts to passengers, each switched on or off in your settings.
- Kairo Agent on WhatsApp included
- Text your Kairo number like a member of staff: ask who is on today, forward a booking screenshot and it drafts the job, and nothing changes until you reply YES.
- AI assistant
- A chat assistant inside Kairo that answers from your live bookings and records, plus a paste-a-job tool that turns pasted text or a screenshot into a booking draft.
Airports and events
- Flight tracking
- Inbound flights checked every 15 minutes. A late landing moves the pickup time and tells the driver, and you can pin a time you want kept.
- Event intelligence
- An events workspace for multi-day work: the vehicles each day needs, by class, set beside the duties you have booked, so a short day shows.
Clients and quotes
- Quoting + invoicing
- Price a quote, send it as a link, turn it into a booking, then invoice completed jobs one at a time or as one monthly account invoice.
- Client portal
- Clients log in by email link to see their bookings and invoices, add passengers, cancel, and send booking requests that reach you to confirm.
- Email drafts + templates (sending in private beta)
- Write emails to a filtered list of clients from templates with merge fields. Live sending is open to a small beta group on Growth and Scale.
- Contract management
- Standing arrangements with an account or client: a schedule, vehicle class and rate, with jobs generated from it, and a contract document read into the form for you.
- Google review requests
- After a completed job the driver can send one text with your Google review link. A passenger is never asked twice.
- Win-back sequences (coming soon)
- Today a task flags each client with no booking in the last 60 days so you can get in touch. Automatic win-back messages are still to come.
- White-label client portal
- Your logo, your own domain for the portal, tracking and payment pages, and your own wording on emails and booking confirmations.
Money and reporting
- Stripe payment links
- Card payment links on confirmations, invoices and reminders through your own Stripe account, so the money goes to you.
- Expense tracking
- Record fuel, parking and other costs against jobs and vehicles, and pull receipts from your inbox so Kairo reads them into expenses.
- Bank feed + statement import
- Connect your bank through TrueLayer or upload a statement. Kairo matches incoming payments to invoices and settles an invoice on a strong match.
- Advanced analytics
- Revenue, margin and customer reports over any date range, with a margin shown only once a job's costs are recorded.
Drivers and fleet
- Driver mobile app
- Kairo Driver on iPhone and Android takes jobs, navigates and sends status updates back to the office, with a seven day offline cache.
- Live GPS tracking
- Driver positions from the app shown to the office, and a tracking page the passenger opens while the car is on its way.
- Driver rota + gap analysis
- A recurring driver rota, a view of where the fleet has gaps, and a suggested running order for the day.
Integrations
- Partner marketplace (coming soon)
- Offer a job you cannot cover to one of your own partner operators by email, with accept and decline links and a job sheet on acceptance. An open marketplace is still to come.
- Gmail auto-booking
- Connect Gmail and Kairo reads new mail every 15 minutes, picks out the booking and quote emails and parses them into drafts for you to confirm.
- Xero auto-sync (QuickBooks coming soon)
- Invoices and payments pushed to Xero as they happen, bills and spend pulled back every hour, and refunds sent as credit notes. QuickBooks is still to come.
- Custom email sender domain
- Send Kairo's emails from your own address through your own mail server, with the SMTP details entered once in Settings.
- Lead intake API + n8n events
- API keys for posting enquiries into Kairo from your website or other tools, and a webhook that sends quote and booking events to n8n.
Support
- Email support
- Email answered on UK working days, 9am to 6pm, and a phone line that rings the Kairo team directly.
On every plan
- 30 day free trial: Included
- Every plan starts with the whole product for 30 days, no card asked for: everything on Scale, with room for 20 vehicles and 5 office seats. You pick a plan at the end.
- Managed Launch: £495 one-off
- Optional. A hands-on switch with your data and rate cards migrated, the workspace set up, a parallel live week and a written fourteen-day guarantee.
- Kairo Agent is an add-on on Starter and Growth at £79 a month on top of the subscription, with its own 14 day trial. You turn it on from Settings inside Kairo. Scale includes it.
Kairo Agent, your AI dispatcher on WhatsApp
Add it to Starter or Growth for £79 a month, included on Scale
14-day add-on trial · fair use up to 1,000 messages a month
Text your dedicated Kairo number the way you'd text a member of staff. It reads today's schedule back to you in seconds, and it never changes a booking without you replying YES first.
- Reads like a member of your teamAsk "who's on today?" or "move the 2pm to 3" in plain English. There are no menus and no commands to learn.
- Instant on reads, confirmed on writesQuestions get an answer in seconds. Anything that changes a booking, driver or invoice waits for your reply of YES.
- Every change is on the recordWhatever the agent does for you shows up in the same job activity trail your team already sees on the booking.
It goes on top of your subscription, not instead of it. Turn it on from Settings once you're in Kairo.
Keep fares and recorded costs together.
The fare and the costs on a job move together as the work changes, so you see both on one record. Your margin is only as good as the costs your team has entered. The example below assumes every cost on the job has been recorded.The questions before you choose a plan.
Starter includes 2 office logins, Growth 5 and Scale 15. Drivers and client users are not billed individually. Additional office seats are £15 per seat a month (£180 a year on annual billing). Kairo Engine Ltd is not VAT registered, so no VAT is added.
Not sure which plan fits your fleet?
Book a demo and we'll size the right plan against your own fleet and job volume.