Give the whole operation access. Pay by fleet size.
The plan follows your vehicle count, not how many drivers or clients you have. Every plan includes booking, dispatch, the driver app, live GPS, quotes and invoices. Managed Launch is an optional £495 setup service. Client portal starts on Growth, with white-label branding on Scale.
Booking→Dispatch→Invoice
Every planThe full operating record
SubscriptionsFrom £99 a month, no VAT added
Office accessIncluded; drivers and clients are not billed individually
Setup choiceDIY activation or £495 Managed Launch
BA1384On time 14:02Delayed 14:35
Pickup14:3515:10
Flight-aware pickupsTrack inbound flights and review pickup changes on Growth and up.
Arriving 09:00
Live passenger trackingBranded texts and a tracking page, no per-passenger fee.
Unassigned
Covered
14:15 · T2Needs driver Partner · £78
Partner coverUnassigned work offered to trusted partners from the board.
INV-0041 Sent Paid
INV-0042 Sent Paid
INV-0043 Sent Paid
Xero in step
Invoicing and XeroCreate invoices from completed jobs, with Xero sync on Scale.
Monthly billing selected. Prices are billed monthly.
Starter
£99/month
Up to 5 vehicles
Billed monthly
2 office seats included
Plan includes
Unlimited drivers + clients
AI dispatch suggestions
Job management + calendar
Driver mobile app
Live GPS tracking
Quoting + invoicing
Stripe payment links
Smart notifications
Email support
Growth
£199/month
6–20 vehicles
Most 6–20 vehicle operators start here.
Billed monthly
5 office seats included
Plan includes
Everything in Starter
Client portal
Flight tracking
Partner marketplace (coming soon)
Gmail auto-booking
Expense tracking
Bank feed + statement import
Advanced analytics
Event intelligence
Email drafts + templates (sending in private beta)
Contract management
Google review requests
Win-back sequences (coming soon)
Driver rota + gap analysis
Scale
£349/month
20+ vehicles
Billed monthly
15 office seats included
Plan includes
Everything in Growth
Kairo Agent on WhatsApp included
Xero auto-sync (QuickBooks coming soon)
AI assistant
White-label client portal
Custom email sender domain
Lead intake API + n8n events
Need more office access?Each plan includes the seats shown above. Add only what you need.
£15 per seat/month
30 days free · no card required · cancel any time
Kairo Engine Ltd is not VAT registered, so no VAT is added to these prices. If that changes we will give 30 days' notice.
For setup and complex operations
Choose hands-on implementation or scope a larger operating model with us.
Managed Launch
A hands-on switch while your current system stays live.
Add it to Starter or Growth for £79 a month, included on Scale
14-day add-on trial · fair use up to 1,000 messages a month
Text your dedicated Kairo number the way you'd text a member of staff. It reads today's schedule back to you in seconds, and it never changes a booking without you replying YES first.
Reads like a member of your teamAsk "who's on today?" or "move the 2pm to 3" in plain English. There are no menus and no commands to learn.
Instant on reads, confirmed on writesQuestions get an answer in seconds. Anything that changes a booking, driver or invoice waits for your reply of YES.
Every change is on the recordWhatever the agent does for you shows up in the same job activity trail your team already sees on the booking.
It goes on top of your subscription, not instead of it. Turn it on from Settings once you're in Kairo.
Keep fares and recorded costs together.
The fare and the costs on a job move together as the work changes, so you see both on one record. Your margin is only as good as the costs your team has entered. The example below assumes every cost on the job has been recorded.
Illustrative booking
Ashworth · MAN T1 → Alderley Edge£180
Margin £62
Waiting 40 min · +£24Extra drop · +£10
Invoice · 3 weeks later£180−£34 unbilled
Extras missed before invoicing
Kairo
Ashworth · MAN T1 → Alderley Edge£180£204£214
Margin £62Margin £86Margin £96
Waiting 40 min · +£24Extra drop · +£10
Invoice£214 matches job
Extras recorded before invoicing
The questions before you choose a plan.
Starter includes 2 office logins, Growth 5 and Scale 15. Drivers and client users are not billed individually. Additional office seats are £15 per seat a month (£180 a year on annual billing). Kairo Engine Ltd is not VAT registered, so no VAT is added.
Yes. Starter, Growth and Scale are £99, £199 and £349 a month when billed monthly. Annual billing is £949, £1,908 and £3,349 respectively, shown on the cards as the equivalent £79, £159 and £279 per month.
Every self-serve plan includes booking, dispatch, the driver app, live GPS, quotes, invoices, unlimited drivers and unlimited clients. Client portal starts on Growth, with white-label branding on Scale. The cards show the fleet and office-seat limits plus the additional capabilities at each tier.
There’s a 30-day free trial and we do not ask for a card. Every plan includes the driver app, GPS tracking, quoting and invoicing, and the client portal starts on Growth.
No. You can activate Kairo yourself using the onboarding flow and CSV/Excel importer. Managed Launch is the optional one-off £495 service for agreed data migration, verified rate cards, training, a parallel live week and a written fourteen-day guarantee.
Starter is for up to 5 vehicles, Growth for up to 20, and Scale has no vehicle limit. Enterprise is a separate conversation for multi-entity, identity, service-level or migration requirements that need a custom scope.
Not sure which plan fits your fleet?
Book a demo and we'll size the right plan against your own fleet and job volume.
